Secure data storage

Is your business’ data safe? Research suggests it’s probably not…

New research carried out in the U.S. has revealed that the majority of businesses who store credit card data using cloud storage are not doing so securely.

Information Management reported today that research by the company reviews aggregator Clutch found that over 60% of small businesses that use cloud storage for customer credit card and banking information were not storing this data securely.

Clutch’s research polled the IT decision-makers at 300 small businesses in the U.S. who currently use cloud storage.

In addition, the results showed that 54% of companies that store medical data do not do so securely.

By not storing this data securely, the businesses are breaching industry regulations on data storage.

In the U.S., this can lead to fines of millions of dollars and of course huge damage to a company’s reputation.

Secure data storage

Keeping your customers’ data secure is crucial for any business

However, just as important – in the U.S. and everywhere else – is the need to protect customers’ sensitive financial information.

Being unable to reassure customers that their credit card and other personal information will be safe may lead to a downturn in business as customers will not feel confident giving you their data.

More than simply comprising customers’ privacy, having this kind of data unsecured leaves them at financial risk through the danger of fraud.

In the UK, with the new General Data Protection Regulation incoming, the need to ensure your cloud storage is secure and follows industry guidelines is also more important than ever.

Data breaches of unsecured cloud storage have featured heavily in the news recently. Just yesterday it was revealed that data on 123 million households in the U.S. was leaked due to a breach of an Amazon Web Services storage bucket used by a marketing company.

According to the security researcher who discovered the breach, the data included 248 fields of information for each household, meaning that “billions of personally identifying details and data points about virtually every American household” were made visible.

Safe Data Storage provide secure, fully-managed cloud backup services with extensive technical support. Data is encrypted and stored in two data centres, both based in the UK.

Contact us today to find out how we can keep your data safe.

 

GDPR data storage

What is GDPR and how could it affect your business?

It’s been described as ‘Data D-Day’ and has business owners and industry experts alike panicking as confusion reigns. But what is GDPR and how could it affect your business?

GDPR stands for General Data Protection Regulation and refers to new laws about how data is stored that will come into effect in May 2018, replacing the 1998 Data Protection Act. This looming deadline is causing huge consternation in the data industry, with its impact unknown at this stage.

Part of the reason for the uncertainty around GDPR’s introduction is due to the UK’s impending exit from the European Union. This means that there is doubt as to whether data stored in EU countries (as opposed to the UK) will meet the data sovereignty regulations that will come into force under Brexit.

The GDPR not only applies to organisations located within the EU but it will also apply to organisations located outside the EU if they offer goods or services to EU data subjects – meaning many businesses will still need to remain compliant to the new GDPR. After Brexit EU countries may have different local laws about data storage than the UK – this will create legal confusion once Brexit has been completed.

The consensus among industry experts seems to be that, due to this legal grey area, the best option for British businesses is to store their data with UK-based companies offering secure cloud backup solutions in order to avoid falling foul of GDPR’s local data storage laws.

Mark Hohenberg of Hosting Techniques Limited recently gave a good summary of the situation when he told Prodec, “The safest thing for businesses that have data stored on the continent is to simply migrate it to UK-based data centres that are owned or managed by UK-based companies.

Here at Safe Data Storage, all data is stored in the UK. Our main server is located in London, with all data replicated to another server in Bournemouth; therefore you can be safe in the knowledge that your data never leaves the country. Both of our data centres are ISO 27001-accredited.

In addition, we are taking a number of steps in preparation of GDPR’s introduction In order to ensure we are fully GDPR compliant. For example, we have appointed a Privacy Officer to work alongside employees and clients. You can read more about our GDPR preparation here.

For businesses considering data storage options, the priority should be finding a company providing UK-based, GDPR-compliant cloud backup. Remove the risk and confusion of storing your data in another country post-Brexit and see how we can keep your data safe today with secure storage.

If you have any questions about GDPR or would like help with finding the best data storage solution for your business, contact us today.

 

 

Halloween data loss horror stories

Your Halloween data loss horror stories

With Halloween just around the corner, we thought it was time for scariest type of surprise there is… data loss horror stories! We asked around the internet, in forums and on social media, for your worst data losses. Here’s what we found. Lock your doors and read on…

Enough to make a grown man cry…

We all know that data losses can have just a particularly devastating effect on businesses as the amount of data involved is often much larger than with individuals’ data losses. For small, local businesses, a huge data loss can even threaten their entire business’ survival.

“Data loss was responsible for the first time I saw a grown man cry,” Twitter user Jon told us. “I was a service engineer and had to tell a small business owner that his hard drive was dead.

“He lost all his accounts data going back forever.”

Stubbornness can be costly for business – very, very costly

“I’ve seen a business owner refuse to spend any money at all on a backup solution and lose 10+ years of data,” an IT professional and tech forum moderator told us. “And I see at least one post like that a week, if not more.”

Another user on a tech forum described a ‘sphincter-tightening experience’ in which he thought he had lost years’ worth of a client’s sales data after a computer malfunction. Luckily he had a backup, and was able to restore almost all of the data, only having to manually re-enter the last few months’ worth.

Many businesses have commercially sensitive data, such as information about their customers, products, or processes, that if lost and not backed up could have devastating effects for both company and customer. A significant data loss can set a business back by several years in its development.

But it can be just as devastating for personal data 

“I had a 1TB external hard drive full of all my photos and other irreplaceable stuff and it got corrupted,” a Reddit user confessed to us. “I couldn’t recover everything so I lost all of my files.”

Your personal data can contain priceless memories that don’t exist anywhere else – meaning that without a backup, once they’re gone they’re gone forever. Is it worth taking that risk?

So, what can we learn from these horror stories? One thing is clear: ensuring you have a reliable backup of your data is absolutely essential in order to avoid risking your business’ survival or your school project. No wonder that, according to a recent survey by Advanced, a software company, four out of five business owners are considering using cloud backup data storage.

Make sure you don’t join the list of victims this Halloween…get in touch today to get your data safely backed up.

Cloud storage backup

Why use cloud backup?

Being able to store data in a cloud is a wonderful thing. Clouds have revolutionised the way we manage files and information, and the benefits of storing work online as opposed to physical copies are too many to mention.

However, many cloud users make the mistake of thinking that their data is safe once it is stored in a cloud.

Unfortunately, this is not true.

There are many potential risks of storing your data in clouds without backing it up. Firstly, even data stored in a cloud is not safe from malicious attacks. The only way to be sure that your data will not be lost is by using a cloud backup service. This way you have a securely stored backup of your data in case the worst happens and your original copy is lost. In the case of attempted hacks, with cloud backups you have the option of using encryption to make sure your data doesn’t fall into the wrong hands.

A less malicious reason for cloud data loss is simple user error. How many times have you accidentally deleted a file or folder? Unfortunately, however accidental the deletion, without backup they are often lost forever. Cloud services such as Microsoft Exchange only provide a 30-day window to recover deleted items before they are gone for good. So by the time you notice that important work presentation or your CV has accidentally been sent to the bin, it could well be too late.

Of course, businesses cannot risk losing important files and information. For some businesses, charities or schools, the data they are storing in a cloud is so important or sensitive that to lose it would be disastrous. Being completely reliant on cloud storage without a backup is naive and reckless – it puts your company in a dangerous position.

Here at Safe Data Storage we offer fully managed cloud backup, with entirely UK-based technical support. Get in touch today to find out how we will keep your data secure.

 

Safe Data Storage best online backup

Safe Data Storage ranked among best cloud backups

Here at Safe Data Storage we are delighted to have been ranked as one of the best cloud storage providers in the UK for 2017 by a recent guide on a leading industry website.

Cloudwards released their ‘Best Online Backup UK Services for 2017′ guide earlier this month, and we are very proud to have been included in their top five recommendations for cloud backup services providers in the country.

The guide aims to inform readers about the best cloud storage options on the market in order to help them choose a service provider that best meets their needs.

Among the parts of our cloud backup services that Cloudwards praised were the fact that we offer a free trial, with no credit card details required, the speed with which information can be recovered, and how our backup software allows you to set what time is best for you for backups to occur.

They were also impressed with our excellent security protocols which allow us to provide secure data storage and put our customers’ minds at rest, and the fact that our software means backups can happen when your computer is not being actively used.

In addition, Cloudwards’ reviewers liked that our software can be used to provide secure data protection both for individual computers and full server systems.

We pride ourselves on offering the best cloud storage around, so it’s great to hear amazing reviews confirming this. Get in touch today to see how our online cloud backup can help your business protect its data, or take our free trial to experience our high-quality service for yourself.

Headquartered in Orpington, Greater London, Safe Data Storage have been providing secure cloud backups for businesses, educational institutions and charities since 2004. We have ISO 27001-accredited servers in London and Bournemouth and provide extensive, entirely UK-based technical support. 

ISO27001 logo Safe Data Storage certification

ISO 27001:2013 Certificate: What it means to Safe Data Storage Ltd

Safe Data Storage is delighted to announce that we have successfully been certified in ISO 27001:2013, an International Standard in Information Security and the protection of assets.

ISO 27001:2013 is an externally audited certification that analyses the business on data security management processes and the controls that have been put into place to keep the information secure. This certification means our customers can be assured of reliance of service, alongside the quality (ISO 9001:2015 achieved earlier this year). It means we provide a consistent service and can help protect company assets and minimize risks.

An Information Security Management System is a framework of policies and procedures that includes all legal, physical and technical controls involved in an organisation’s information risk management processes. Security risk is difficult to quantify, ISO 27001:2013 ensures that Safe Data Storage manages its risks in structured and appropriate manner. Avoiding security incidents maintains confidence with our customers and other organisations.

Achieving this professional standard, that is internationally recognised, will enable us to have a strong market presence as more businesses and organisations are requiring ISO 27001:2013.

We keep our clients’ data safe and secure at all times and are dedicated to protecting our clients from cyber threats, confidentiality breaches and fraud by storing and transmitting data as securely as possible.

DNA data storage

The future of data storage? Scientists store a FILM in DNA!

In incredibly exciting news in the data storage industry, scientists at Harvard University have managed to encode a film into bacterial data, it has been revealed this week.

As more and more people around the world go online and search for places to store their data, scientists have trying to discover different methods of storing data for the future. This method is very unconventional, to say the least – the scientists have been called “crazy” by one newspaper. While DNA data storage had been mentioned before as a possibility, this is an astounding breakthrough. As some people have cleverly pointed out, this is the first truly viral film ever made!

The Harvard scientists managed to encode Eadweard Muybridge’s classic short film Horse in Motion, which was one of the first animations ever made, dating back to 1878. Muybridge’s animation was chosen because it shows a simple movement of a horse galloping, so the scientists would be able to easily compare their version to the original.

DNA film data storage Harvard

The original “Horse in motion” film (top), and the version reproduced in bacteria (bottom)

Their study was published earlier this week to great excitement. The film was produced by achieved by writing information and encoding black-and-white pixels into the genomes of living bacteria. As this gif shows, their reconstruction in bacteria was almost identical to the original. The DNA version can now be used to produce millions of copies, Clever stuff.

While you may not be able to watch Avatar in a pool of bacteria just yet (we know you’ve always wanted to), and we wouldn’t recommend storing all your files in a strand of DNA for the time being, this is a highly exciting development in data storage. While small amounts of text have previously been stored in DNA, this suggests much more is possible.

In the meantime, if you’d like a slightly more conventional way to store your data, check out our backup services.

 

 

 

V7 is here

What’s new?

-Faster Backup & Restore
-Office 365 Exchange Online Individual Backup
-Backup Cloud Services like Drop Box, Amazon S3, Google Drive plus more
-VM Instant Recovery
-Enhanced Encryption
-Bandwidth Control
-New & improved interface

As version 7 of our Cloud Backup software rolls out across our network, we are happy to announce multiple new and improved features that will benefit you and your business. In the coming weeks the client introduces a newly designed and easy to use interface, so don’t be alarmed that everything has changed. Safe Data Storage’s Cloud Backup now offers the ability to backup Office 365 Exchange online data which includes emails, calendars, contacts and tasks. Some of the key features consist of automatic backups with flexible scheduling, infinite retention of mailbox data, 256 bit encryption as well as high-speed backups using incremental backup technologies. Other features include the return of the user web console, VM instant recovery and the ability to control bandwidth usage.

Although the move to version 7 implements several new features, various existing ones have been improved. This includes the ability to backup various data types, in app reporting tools, easy restoration and uncompromised security and privacy to name a few.

So what does the update mean to you?

For existing customers the client will remain primarily the same and perform tasks as before however you’ll have access to more features and backups can be completed quicker. For new users, the client now has an easy two step installation process making it quick and simple for those performing a first time setup.

If you have any questions or concerns, please contact us, otherwise, we hope you like the new release and rest assured, all your data still resides in our own private UK servers replicated between London and Bournemouth.

Safe Data Storage is ISO 9001:2015 Certified Now!

Safe Data Storage has received ISO 9001:2015 certification for providing a high-quality service with regards to cloud data storage across the globe. Before we delve deeper into this, let us explain concept regarding ISO certification.

What is ISO 9001:2015?

ISO 9001:2015 is an international standard that specifies the requirements for a quality management system. This is a technique of defining how an organisation can successfully demonstrate the ability to consistently provide a service to meet the requirements of the stakeholders and the customers who are affected by its work.

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4 Points to Remember while Choosing a Data Storage Company for your Business

As a business/company owner, your first and foremost responsibility is to grow your business into a flourishing one. Get the best out of your workers and provide all that is appropriate for your customers. Now, having said that, it is also your duty to keep a record of everything that is happening in your organization. Especially exchange of documents, storing of files, entering data, etc. Gone are the days when a manual check of everything was mandatory. Those were the days when people had to store their data on multiple hard drives. Most of which, if not stored properly, were prone to getting destroyed, stolen or tampered with. However, with the changing times, the storage system has also changed. Technology has made things faster and easier, it has brought to us the cloud data storage facility. It is this system that has introduced us to the most unique way of securing and storing data. Yes, storing confidential information on the cloud now is not only easy but also very safe. So, as a business owner, your worry of losing valuable information is long gone.

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